Equipment inspection and certificate tracking

Equipment paperwork tends to be spread across inboxes, binders and personal memory. Nobody notices a date until it has passed. Then a machine sits parked while an inspection is arranged, an audit finds a gap, or a job starts late because something was not current.

Keeping the record and the expiry date attached to the asset itself makes the problem visible early. Certification tracking is part of the wider picture in Zerk’s maintenance software for heavy equipment.

Different assets carry different requirements. Examples of things teams keep on record include:

Each certification in Zerk has an expiry date, and the platform shows a countdown to it. Reminders go out before the date arrives, so renewal can be booked while there is still time. Certification tracking is included from the Starter plan, and you can check plan details in the homepage pricing section.

Reports let you review compliance across the fleet without assembling another spreadsheet.

On Pro, AI-assisted workflows can read an inspection document and suggest the vendor and expiry date. Those suggestions are reviewed by your team before they become part of the record, so a person always confirms what is saved.

Certificates sit beside service planning too. See how preventive maintenance by engine hours fits alongside them.

Zerk helps you stay on top of dates. Meeting inspection requirements stays your company's responsibility.

A certificate is only useful if the right person can find it when someone asks. In Zerk, inspection records and expiry dates are kept against the asset, next to its meter readings, documents and service history. When a supervisor, a mechanic or an office manager looks at a machine, the dates are already there.

That also helps when a job requires proof. Instead of searching through email threads for the latest inspection, your team opens the asset and sees what is on file and when it expires.

Reporting brings the same information together across the fleet. You can review compliance status, see which dates are approaching, and decide what to renew first. It replaces the separate spreadsheet that someone has to remember to update, and it keeps the conversation about renewals grounded in the records your team has actually entered.

Your own rules still decide what each asset needs. Zerk gives you a place to record those requirements and see their dates clearly.